Click on New Communication, then select the group to send your message to.
If you wish to send it to all or multiple groups Select All Groups or another group in the drop-down.
Enter a message name. This name is something that you create to help you remember what your message is regarding.
Select Phone, Text Message (SMS), and/or Email. You can create any combination of messages that you need.
Since this is your first message you will not have any existing messages, in the future you may choose to send an existing message.
After you have created each of the message types you want to send Click Next
Now you will choose: Send Now(ASAP), Schedule for Later or Send as Recurring
Note: You may save your message as a template by placing a check box under Send my Message ASAP or Schedule my Message to go out later.
You must check the acknowledgement box that you have prior consent to communicate with the contacts you have entered into the CallingPost system. Then Click Send Message- A final confirmation will pop up and you will need to confirm to send the communication.
You can create your phone message 4 ways:
*Pro-Tip: Most people stay engaged listening to a 60 second or less message. We allow up to two minutes of record time when more urgent information needs to be recorded.
Many voice mailbox systems only hold 2-3 minutes of content and this includes the greeting, so 2 minutes is the max time allowed.
Call My Phone
1. Enter a phone number you want the automated recorder to call you at. If you have an extension click the check box and enter your extension.
2. When you answer the call you will hear:
Press 1 - "Begin recording after the beep, when finished press # and await further instructions....3...2...1."
Press # to end your recording - "To review this message press 1, to confirm press 2, to delete and re-record press 9"
Press 1 - Plays recorded message
Press 2 - "Press the next button on your computer or device to save your message. Thank you. Goodbye"
Press 9 - "Begin recording after beep when finished press # and await further instructions...3...2...1."
When you are on the phone with the Call Me system you will notice that the web page will update as you make your recording. You will see that it says "Recording Message" when you are recording a message.
3. Once your message has been recorded, you will see the Save & Continue button appear. Press the SAVE & CONTINUE button to continue.
Microphone
Click the Start Recording button. You may see a popup requesting access to use your microphone. You will need to Allow to be able to record a message.
Once you have recorded your message click the Stop button. If needed you may click the Re-Record button to record your message again.
Keyboard (TTS)
The keyboard option, also known as Text To Speech or TTS, allows you to type your message. An automated female voice will read the message you type. Please remember that this is a computer-generated voice so it may not always sound the way you expect. For example, you may enter a phone number like (555) 555-5555, and the automated voice would read this as "Five hundred and fifty-five, five hundred and fifty-five, five thousand five hundred and fifty-five." To ensure that your phone numbers are read properly please enter them one number at a time with a space between each one. Spelling names of locations phonetically helps ensure your message is understood clearly.
To create a Text To Speech message, enter your message in the text box, then click SAVE & CONTINUE.
WAV File
You can upload a .wav file from your computer by selecting the file from your desktop, clicking Open, and then click SAVE & CONTINUE. For specifications regarding the file size click here: Message Upload Specifications