Do you ever forget to send an important message? Need to send a message to the same group at the same time every week, month, or year? CallingPost's Auto Reminders make it easy!
This feature lets you schedule reminders to call you (or someone else) so you can record and send a message right away. It's perfect for recurring announcements, time-sensitive updates, or anything you don't want to forget.
How Auto Reminders Work:
Set Up a Reminder: In the left navigation menu, click on "Auto Reminders."
Schedule the Call: Choose the day and time you want to receive a reminder call.
Answer the Call: At the scheduled time, CallingPost will call the number you specified. The call will come from 405-308-4474. We recommend saving this number in your contacts as "CallingPost Reminder" so you recognize the call.
Reminder Call Instructions “Are you ready to send a message to (plays group name)”?
Press 1: Record a message to send out now.
Press 2: Call Back in 30 Minutes
Press 3: Call Back in an Hour
Press 4: To skip and not send today
Press 5: To delete this reminder indefinitely.Record and Send: Answer the call, record your message, and send it to your group by following the voice prompts. It's that simple!
Key Benefits:
No More Forgotten Messages: Auto Reminders ensure you never miss an important communication.
Consistent Communication: Easily send recurring messages on a schedule.
Empower Others: Give others the ability to send messages to specific groups without sharing your login credentials. They just need to answer the reminder call.
Easy to Use: The process is simple and straightforward.
Important Note: You must have a verified phone number in your CallingPost account to use Auto Reminders. verifying a phone number
Example Use Cases:
Weekly church service reminders
Monthly team meeting announcements
Daily school updates
Recurring event notifications
Setting Up a New Reminder (Step-by-Step):
Create New Reminder: Click the "Create New Reminder" button.
Reminder Details: Fill in the following information:
Reminder Name: Give your reminder a descriptive name. (e.g., "Weekly Church Service Reminder") (Placeholder text: Enter your reminder name)
Group: Choose the group you want to send the message to. (Dropdown menu with group names)
Reminder Phone Number: Enter the phone number that should receive the reminder call. (Placeholder text: Select a reminder phone number or enter a new one)
Caller ID: Select the caller ID number. (Dropdown menu with caller ID options, including 405-308-4474) Tip: Save 405-308-4474 in your contacts.
Date/Time: Select the date and time for the first reminder call. (Date/time picker)
Repeat Options: Choose how often the reminder should repeat:
Daily
Weekly: Select the day(s) of the week. (Checkboxes for Monday-Sunday)
Monthly: (Options for specific day of the month or "the [nth] [day] of the month")
Yearly: (Options for specific date)
Save: Click the "Save Reminder" button. (Image: Screenshot of the save button)
Viewing and Managing Reminders: Update, Add or Delete options
Reminder Detail
Name: Meeting Reminder
Group: test
Reminder Phone Number: 706-799-6713
Start Date/Time: February 19, 2025, 2:00 PM CST
Caller ID: 405-308-4474
Repeat: Weekly, every Wednesday
Status: Active
Next Reminder: February 19, 2025, 2:00 PM CST
Troubleshooting Reminders:
Missed Reminder Calls:
"What if I miss the reminder call or I am not in a good location to record and send a message?"
Answer: "If you are busy, don’t worry! You have options. You'll receive a voicemail, and you can always log in to your CallingPost account to send a message manually. During the reminder call, you can also press 2 for a 30-minute callback or press 3 for a 1-hour callback."
Scheduling Messages vs. Reminders:
"Do reminders allow me to schedule a message out at a certain date and time?"
Answer: "No. Auto Reminders are for reminding you to send a message. To schedule a message to be sent automatically at a specific time, use the scheduling features on our website, mobile app, or call-in system."
Reminder Call Time Restrictions:
"I set my reminder to call me at 4 AM, will my members receive the call at 4 AM as well?"
Answer: "No, the call will be held in queue until 5 AM. We honor our extended hour messaging times for reminder calls, which are from 5 AM to Midnight."